How to Create a Basic Gantt Chart in Microsoft Project 2016


In this video, I’m
going to show you how to create a basic project
timeline, or Gantt chart, in Microsoft Project 2016. Gantt charts are a great
way to get a bird’s eye view of your entire project. At the end of this
video, I’ll also show you an alternative that
might be a little bit easier. But first, here’s how to
do it In Project 2016. If this video
helps you out, we’d love it if you hit
that thumbs up button. To build our project
timeline, we first need to have our list of tasks. It’s best to list out your
tasks in the order they need to be done, so
your project stays organized and easy to read. I’ve already opened
a blank project and added the first few
tasks for my project. I’ll add a few more so
you can see the process. Just click in the task
name field and type in the name of the task. If you have tasks that
are related to each other, it might be a good idea to group
them together as sub-tasks. To do that, just highlight
the task rows that are related and click the right indent
button in the ribbon. This will make the highlighted
tasks sub-tasks of the item directly above the highlighted
rows in the task list. I’ll do that one more time. You don’t have to use
sub-tasks, but they can be helpful on
larger projects since they allow you to collapse
sections of your project down to save some
screen real estate. Now that we have all of our
tasks entered into the list and organized as sub-tasks, it’s
time to give them start and end dates so we can start building
the actual project schedule. Click in the Start Date field
and used the date picker to select the start
date for the task. You can also manually enter
the date into the field. Now, click in the End Date
field and use the date picker, or manually enter the
end date for the task. If you prefer, you could
just enter a duration into the duration field and
Project will automatically calculate the end date for you. Now that all of our tasks
have start and end dates, it’s a good time to add some
milestones to the project. Milestones are a
great way to make sure your project
is running on time, as well as signal the
end of specific phases of your project. There are a couple ways to add
milestones to your project. The first is to just
enter a duration of zero days for a task
that is already in the list. Project will automatically
convert that task into a milestone. The other way is to
insert a row where you want the milestone to be and
click on the Milestone button in the ribbon. OK, our project is
looking good so far. Only a couple steps left. Since milestones
are usually used to mark the end of a
phase of the project, it’s a good idea to
link appropriate tasks to those milestones. To do that, highlight
the tasks that should be linked
to the milestone and click the Link
button in the ribbon. Now you have a
basic project that includes all of your tasks. If you’re enjoying
this video, it would really help us out
if you went ahead and hit that thumbs up button. And while you’re doing that,
subscribe to our channel so you don’t miss
any of our videos. Microsoft Project is powerful,
but it can be overwhelming if you’re new to project
management or your projects are on the smaller side and
you don’t need the huge feature set. If you think you might
want to powerful but easier to use solution for your
projects, try TeamGantt. TeamGantt is a web-based
project scheduling tool that makes creating your
project plan as simple as drag and drop. As a comparison, I’ll create
a small project in TeamGantt. First, I’ll create the
tasks by clicking Add Task. Then just hit Enter and
create the next task. You can even create groups
for tasks, which can really help keep you organized. Once I have all my tasks
organized how I want, I’ll just drag the task
bars out for as long as each task should take. You can also add
dependencies to make sure each task gets pushed back
in the event a preceding task takes longer than expected. I also have some
coworkers already invited to this project,
so I’ll go ahead and assign some of these tasks to them. They’ll be notified
by email that they’ve been assigned some new tasks. As progress is made,
it’s super easy to update the percent
complete of a task so everyone on the team
knows how things are going. You can also see at
a glance how busy the team is so you
know whether you can assign more tasks to them. As timelines
change, tasks can be updated by simply
dragging the task bar to make it
longer or shorter, or you can just move the
whole thing if necessary. You can even leave
comments and upload files to tasks or the main project. TeamGantt makes it incredibly
easy for project managers and non-project managers alike
to plan, schedule, organize, and share their projects. To try TeamGantt for free,
go to teamgantt.com/signup. I hope you’ll give
TeamGantt a try, and don’t forget
to like this video and subscribe to our channel
for more great content. Thanks for watching. We’ll see you next time.

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